Emakin's Employee Onboarding solution orchestrates all activities required to welcome new hires, from their acceptance of the offer through their first weeks in the role. Automated workflows ensure every department completes their responsibilities on time, whilst providing visibility into progress for HR, managers, and the new employee.
Begin onboarding before the employee's first day by triggering coordinated preparation tasks as soon as the offer is accepted.
HR initiates the workflow, which automatically assigns tasks to relevant departments based on the employee's role, location, and seniority.
IT receives requests to create email accounts, set up system access, and prepare equipment. Facilities are notified to arrange workspace, desk assignment, and access cards.
Finance sets up payroll details and benefit enrolments. Each department sees exactly what they need to complete and by when, with automated reminders ensuring nothing is forgotten.
Track progress centrally so HR can identify bottlenecks and intervene when tasks are overdue, ensuring everything is ready before the new hire walks through the door.
Coordinate ongoing onboarding activities through structured task assignments across departments.
Managers receive checklists covering their responsibilities—scheduling meetings, conducting role briefings, and setting initial objectives.
HR tracks completion of mandatory activities such as contract signing, policy acknowledgements, and probation documentation.
Supporting departments complete their contributions—IT conducts system training, health and safety delivers required briefings, and finance confirms payroll setup.
Each task has clear ownership, due dates, and automated reminders for pending activities.
Centralised dashboards show HR and management the status of all active onboardings, highlighting which require intervention.
Practical features that ensure consistent, complete onboarding experiences whilst reducing the administrative burden on HR teams and managers.
Trigger department-specific tasks automatically based on employee role, location, and start date. IT, facilities, finance, and other teams receive their responsibilities without HR manually coordinating each onboarding. Adjust task lists by employee type—executives require different preparation than junior staff—without creating separate processes.
Monitor every onboarding in progress from a central dashboard showing which tasks are complete, pending, or overdue. HR teams identify bottlenecks before they impact the new hire's experience. Managers see what's been arranged for their new team member. New employees track their own onboarding progress and know what to expect.
Collect all required documents and forms electronically through secure portals. New hires upload identification, sign employment contracts, acknowledge policies, and provide banking details before their start date. Eliminate first-day paperwork sessions that waste valuable orientation time.
Provide new employees with clear checklists showing what they need to complete and when. Schedule orientation sessions, training modules, and team introductions automatically. Send reminder notifications ensuring nothing is missed during the critical first weeks.
From new employees feeling welcomed to HR teams managing multiple onboardings simultaneously, structured workflows improve the experience for all participants.
Start your new role with clarity and confidence. Know exactly what to expect on day one, what you need to complete, and who you'll be meeting. Access your onboarding schedule, complete required forms digitally, and track your integration progress. Feel welcomed by an organised, professional process that demonstrates your new employer values you from day one.
Manage multiple onboardings simultaneously without losing track of details. Trigger automated workflows that coordinate tasks across departments without manual follow-up. Identify overdue tasks and bottlenecks before they impact new hire start dates. Maintain consistent onboarding standards across all roles and locations. Spend less time on administrative coordination and more time on strategic talent development.
Welcome new team members with structured integration plans that ensure nothing is overlooked. See clearly what's been prepared for your new hire and what's outstanding. Follow guided onboarding activities that help new employees understand their role, meet key colleagues, and set clear expectations. Reduce the time your new team member takes to become productive through organised, comprehensive integration.
Emakin's Employee Onboarding solution provides comprehensive functionality for welcoming new hires and coordinating their integration immediately. The platform's adaptability allows you to expand onboarding scope as your HR processes mature and your organisation's needs become more sophisticated.
Common expansions our clients implement:
Role-specific onboarding paths for different departments or seniority levels
Preboarding activities and engagement before the official start date
Buddy or mentor assignment and tracking programmes
Probation period management with milestone reviews and goal setting
Training completion tracking and certification management
Equipment inventory management linked to employee assignments
Offboarding workflows to manage employee departures professionally
Integration with HRIS systems for seamless data synchronisation
You're not limited to basic task coordination. Start with structured onboarding workflows that ensure consistent new hire experiences, then progressively add capabilities that support your complete employee lifecycle management from preboarding through to offboarding.
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Your teams are ready for better ways to work. Emakin gives you the tools to build, automate, and optimise workflows quickly — so you can focus on growth, not routine tasks.
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