Emakin's Travel Request application handles the entire business travel lifecycle, from initial request and advance payment through to post-travel expense reporting. Built to enforce your travel policies automatically, it ensures compliance whilst making the process straightforward for travellers and finance teams alike.
Employees submit travel requests with complete trip details—destination, dates, route, purpose, and estimated costs.
The system automatically calculates allowable advances based on your configured rules for distance, travel level, and budget availability.
Approval workflows route requests based on trip cost, destination, or department, ensuring appropriate oversight without unnecessary delays.
Approvers see complete context including budget impact and policy compliance before making decisions.
Once approved, advances are processed and tracked, ready for reconciliation when the traveller returns.
After returning from travel, employees submit expenses through simple forms that reference the original travel request.
Enter actual costs for accommodation, meals, transportation, and other expenditures with supporting receipts attached digitally.
The system automatically compares expenses against the advance received, calculates what's owed to the employee or what needs to be returned to the company.
Finance teams review expense claims with full visibility into original approvals, policy limits, and supporting documentation.
Approve compliant expenses quickly or flag issues requiring clarification before processing final reimbursement or balance collection.
Features that enforce travel policies automatically whilst keeping the process simple for employees and providing finance teams with the control they need.
Configure rules that automatically determine allowable travel advances based on destination, distance, accommodation type, and employee level. Eliminate manual calculations and ensure consistent policy application across all requests.
Capture complete travel details including departure point, destination, intermediate stops, and travel dates. Maintain visibility into where employees are travelling and link expenses to specific trips for accurate reporting.
Route travel requests based on cost thresholds, international versus domestic travel, or department budgets. Ensure appropriate authorisation levels review and approve trips before employees make bookings or receive advances.
Automatically link post-travel expenses to original requests and advances. Calculate net amounts owed or to be repaid, making settlement straightforward for both employees and finance teams.
From employees requesting travel to finance teams managing costs, each stakeholder gains clarity and control over business travel processes.
Submit travel requests and expense claims through straightforward forms accessible from any device. Know exactly what advances you're entitled to, track approval status in real-time, and submit expenses easily upon return. Receive timely reimbursements without chasing finance teams or completing confusing paperwork.
Enforce travel policies automatically without manual checks on every request. See all travel costs, advances outstanding, and pending expense claims from centralised dashboards. Process compliant expenses quickly whilst flagging policy violations for review. Close travel accounting faster with automatic reconciliation between advances and actual expenses.
Review travel requests with complete visibility into costs, purpose, and budget impact before approval. Monitor travel spending across your team or department. Ensure travel aligns with business needs and budget availability. Delegate approval authority when you're unavailable to prevent delays without losing control.
Emakin's Travel Request application provides essential functionality for managing business travel requests, advances, and expenses immediately. The low-code platform allows you to extend capabilities as your travel programme becomes more sophisticated or as your organisation's needs evolve.
Common expansions our clients implement:
Integration with corporate booking tools and travel management companies
Per diem rates by destination with automatic daily allowance calculations
Mileage tracking and reimbursement for personal vehicle use
Multi-currency expense management for international travel
Project or cost centre allocation for travel expenses
Travel policy acknowledgement and compliance training workflows
Approval delegation and out-of-office management
Analytics on travel spending patterns by department, destination, or purpose
You're not limited to basic request and expense forms. Start with core travel approval and expense workflows, then progressively add capabilities that support your organisation's travel policy complexity and reporting requirements.
Everything You Need in One Platform
Your teams are ready for better ways to work. Emakin gives you the tools to build, automate, and optimise workflows quickly — so you can focus on growth, not routine tasks.
Emakin is a low-code platform that helps businesses quickly design, automate, and manage their business processes effortlessly.
