Emakin's Purchasing application digitises your entire procurement workflow, from the moment an employee requests a purchase to the final invoice payment. Built on our low-code platform, it provides the core functionality you need immediately whilst allowing you to adapt and extend the system as your requirements grow.
Streamline how purchase requests are created, approved, and converted into orders. Employees submit requests through digital forms that automatically route to the appropriate approvers based on your business rules—whether that's by amount, category, department, or cost centre.
Approvers receive notifications and can review requests with full context, including budget availability and historical spending.
Once approved, purchase orders are generated automatically and sent to suppliers, with all stakeholders able to track the order status in real-time.
No more chasing signatures or wondering where a request is stuck in the approval chain.
Transform invoice processing from a manual, error-prone task into an efficient, controlled workflow.
When supplier invoices arrive, they're captured digitally and automatically matched against the corresponding purchase order and goods receipt.
The three-way matching process flags any discrepancies—wrong quantities, pricing differences, or unauthorised charges—before payment is authorised. Finance teams gain a clear view of all pending invoices, payment schedules, and can reconcile accounts faster.
All documentation is stored centrally with complete audit trails, making month-end closing and audits straightforward.
Automate every stage of procurement with workflows that route approvals, enforce policies, and maintain visibility.
Set rules based on amount thresholds, cost centres, or item categories. Define multi-level approvals where needed and single-step approvals for routine purchases. Change approval flows without IT involvement.
Maintain approved vendor lists with current pricing and contact information. Store supplier contracts, payment terms, and performance history. Ensure purchases only go to authorised suppliers.
Keep stakeholders informed at each workflow stage through email or mobile alerts. Remind approvers of pending requests and notify requesters when orders are placed or delivered.
Monitor the status of every purchase request and order from submission to payment. See bottlenecks, pending approvals, and overdue deliveries at a glance.
One platform that serves employees making requests, procurement professionals managing suppliers, and finance teams controlling spend.
Submit purchase requests through simple forms without chasing paperwork. Track your request's approval status in real-time and know exactly when to expect delivery. No more wondering if your request was received or approved.
Enforce purchasing policies automatically and prevent maverick spending. Close books faster with organised documentation and three-way matching. Get instant visibility into pending purchases and spending patterns across departments.
Review and approve purchase requests from anywhere, on any device. See complete context—budget availability, historical spending, and supplier information—before making decisions. Set delegation rules for when you're unavailable to keep processes moving.
Emakin's Purchasing application provides the essential workflows to digitise your internal procurement immediately. What makes it powerful is its expandability—the low-code platform allows you to enhance and tailor the solution as your needs evolve.
Common expansions our clients implement:
Additional approval hierarchies for specific purchase categories
Integration with supplier catalogues and pricing systems
Custom reporting dashboards for spend analysis
Automated supplier performance tracking
Purchase requisition templates for recurring orders
Budget allocation workflows across projects or cost centres
Receipt confirmation and goods-in processes
You're not locked into a fixed solution. Start with core purchasing workflows and progressively add capabilities that match your organisation's maturity and requirements.
Everything You Need in One Platform
Your teams are ready for better ways to work. Emakin gives you the tools to build, automate, and optimise workflows quickly — so you can focus on growth, not routine tasks.
Emakin is a low-code platform that helps businesses quickly design, automate, and manage their business processes effortlessly.
